Call Us       :   +91 9177762789
E-mail Us   :

Paper Handling

Paper HandlingHere we explain the most common customs documentation for international shipping, as well as how to complete your paperwork.

Commonly used documents for customs clearance

Commercial Invoice

What it’s about

Commercial Invoice is the basic statement of the seller to the buyer for goods shipped; it ideally represents a complete record of the business transaction between the exporter and the importer with regard to the goods sold. It is used as one of the primary documents in the collection process and is the main document used by customs officials for control, valuation and duty determination. It is also a document of content; it must fully identify the shipment as well as serve as the basis in preparing all other documents covering the shipment. All data contained in the invoice documentation must conform to the particular entry requirements of the country to which the goods are being shipped.

  • International shipments : Commercial Invoice paperwork is required for most non document commodities. You must submit one signed original and two copies.
  • International Express shipments : Three copies of the Commercial Invoice are required for all shipments. For multiple-piece shipments to a single recipient, only one complete set is needed.

Certificate of Origin

What it’s about

Certificate of Origin documentation verifies the country in which the product was manufactured.

The product being exported and its destination country determine if Certificate of Origin paperwork is required for customs. Some countries restrict imports from certain countries, many countries limit the quantity of goods that are allowed to be imported, and some countries give preference to goods manufactured in a certain country.

If your product qualifies as having originated in North America, use the NAFTA Certificate of Origin (see below) for shipments to Canada and Mexico. For help understanding NAFTA Rules of Origin.

To determine if your shipment requires a Certificate of Origin.

What’s required on it

If your shipment requires a Certificate of Origin, one original is required. The descriptions and amounts on the Certificate of Origin must be consistent with those entered on the Commercial Invoice. Most countries accept a generic Certificate of Origin form.

You can see how the required information should appear on our Certificate of Origin interactive form. It shows how to complete each section and includes sample data to guide you in providing the correct information.

NAFTA Certificate of Origin

What it’s about

Canada, Mexico and the U.S. developed a uniform Certificate of Origin to certify that originating goods imported into their territories qualify for preferential treatment accorded by the North American Free Trade Agreement (NAFTA). If your product does not meet the specific NAFTA Rules of Origin, it does not qualify for preferential tariff treatment and the Certificate of Origin should not be completed.

While the NAFTA Certificate of Origin does not have to accompany the shipment, the importer must have a copy of the certificate in hand to claim NAFTA tariff preference at customs. NAFTA Certificates of Origin may, at the discretion of the exporter, cover a single importation of goods or multiple importations of identical goods.

If the value of a Mexico-bound shipment is less than US$1,000, or the value of a Canada-bound shipment is less than CAD$1,600, a NAFTA Certificate of Origin is not required. Instead, you can write the following statement on the Commercial Invoice:

“I certify that the goods referenced in this invoice/sales contract originate under the rules of origin specified for these goods in the North American Free Trade Agreement (NAFTA), and that further production or any other operation outside the territories of the parties has not occurred subsequent to production in the territories.”

What’s required on it

In the U.S., the exporter is required to retain either the original or a copy of the NAFTA Certificate of Origin for five years from the date of signature. The importer is required to retain the certificate and all other relevant documentation for five years after the importation of the goods. Mexican exporters must maintain a copy of the certificate for 10 years. Canadian importers and exporters are required to keep the certificate for six years from the time of the transaction for the importer and six years from the date of signing for the exporter.

  1. Include the following information on the NAFTA Certificate of Origin :
  2. Exporter’s name, address and tax identification number.*
  3. Producer’s name, address and tax identification number.*
  4. Importer’s name, address and tax identification number.*
  5. A complete and accurate description of the contents of the shipment.
  6. The product’s Schedule B or HTS code.
  7. The NAFTA Rules of Origin preference criterion.
  8. The product’s producer.
  9. The product’s net cost.
  10. The product’s country of origin.

Once you’ve checked that all the information on the NAFTA Certificate of Origin is accurate, provide your company name, title and phone number, then sign and date the form.

Electronic Export Information

What it’s about

Electronic Export Information (EEI), formerly known as the Shipper’s Export Declaration (SED), is used for compiling official U.S. export statistics and to enforce U.S. export laws. By law, all EEI filing records must be retained for five years from the date of export

When it’s required

The EEI must be filed with shipments from the U.S., Puerto Rico or the U.S. Virgin Islands to foreign destinations; between the U.S. and Puerto Rico; and from the U.S. or Puerto Rico to the U.S. Virgin Islands, if any of the following applies :

  • Shipment of merchandise under the same Schedule B commodity number is valued at more than US$2,500 and is sent from the same exporter to the same recipient on the same day. (Note: Shipments from the U.S. to Canada are exempt from this requirement.)
  • The shipment contains merchandise, regardless of value, that requires an export license or permit. (To determine if your shipment requires a license, go to the U.S. Department of Commerce: Bureau of Industry and Security.)
  • The merchandise is subject to the International Traffic in Arms Regulations (ITAR), regardless of value. (For more information about ITAR, go to the U.S. Department of State.)
  • The shipment, regardless of value, is being sent to Cuba, Iran, North Korea, Sudan or Syria.
  • The shipment contains rough diamonds, regardless of value (7102.10, 7102.21 and 7102.31).

When it’s not required

The EEI is not required for:

  • Shipments from the U.S. to Canada unless the merchandise is subject to ITAR, requires an export license or permit, or is rough diamonds.
  • Shipments from the U.S. to the following U.S. territories: American Samoa, Commonwealth of the Northern Mariana Islands, Guam, Howland Islands and Wake Island.
  • Shipments from the U.S. Virgin Islands to the U.S. or Puerto Rico.

Options for filing

If your shipment requires EEI data, you have several options for meeting new U.S. Foreign Trade Regulations requirements for electronic filing of the EEI.

  • You can self-file EEI directly to the U.S. Census Bureau’s AESDirect Web site, a free Internet application supported by the U.S. Census Bureau that allows you or your authorized agent to transmit EEI to the Automated Export System (AES).

Goods For Exhibition :

When exhibiting overseas there is often a strict customs procedure to follow. Using their global coverage and expertise Brisk Global Services will offer advice and prepare all relevant customs documentation. The customs procedures most regularly used are a Temporary Importation or the ATA Carnet system.

ATA Carnet

ATA Carnets are International Customs Documents issued by the Chamber of Commerce in the Country of Origin. They exist for the purpose of allowing goods to be sent around the world without payment of duties and taxes and to avoid import bonds or duty deposits. Goods under ATA Carnet can travel freely between countries that support the ATA Carnet agreement. This applies to a single entry and exit shipment into a given country or a multi-destination journey within the one-year validity period of the Carnet.

Brisk Global Services can handle ATA Carnets from any overseas country that supports the scheme.

Whatever the circumstances of your own event, whatever the nature of your goods, and as our examples illustrate, whatever the value of your consignment – we will cure your customs headache.